GDPR - TERMS, CONDITIONS & POLICIES
AAD - General Data Protection Regulation (GDPR)
• AAD will process your child’s confidential information – which includes yours and their name, date of birth, address, contact number, email and any medical information only for the below purposes.
The data will be stored securely, for no longer than necessary and solely for the completion of those business activities/invoicing. To ensure the confidentiality of your data and compliance with The General Data Protection Regulation Act (GDPR), NVSDD will not publish or share your data with any other third parties than mentioned herein.
• AAD will only share data as required for exam entries (Professional Exam Bodies – RAD and ISTD) or performance/competition arrangements.
• AAD may e-mail out information concerning clubs, classes, workshops and performance opportunities. If you do not wish to receive these please put this in writing.
• A Registration Form, agreeing to Terms and Conditions, must be completed at the beginning of a child’s training with AAD.
AAD Terms & Conditions of Enrolment
On registration, all parents agree to the T&C’s. Please ensure that you read these Terms & Conditions. These apply to all pupils who attend After-school and Saturday classes at all branches and are for the safety and well-being of all children and staff at AAD, in line with the School’s Child Protection and GDPR Policies.
• Pupils are required to follow the rules and conditions of the School.
• Any pupil unable to attend class should notify Miss Emily/ Miss Burn by phone / text 07850060284/ 07979606822 or email info@alnwick-ad.co.uk
• The School cannot undertake any responsibility for any money or articles of value lost on the premises.
• The School reserves the right to amend or alter the conditions and rules of the school at any time.
• The School reserves the right to amend or alter the fees and classes as and when necessary.
• Fees must be paid by the start of term.
• A half term's notice, in writing, must be given if a pupil will not be continuing with a class. Failure to do so will result in a term's fee being charged in lieu of notice.
• The School reserves the right to ask for a pupil to be removed from a class for any of the following reasons: - Should a pupil not respond to training – For misbehaviour or wilful damage – For poor attendance – For any breach of the school rules, conditions or regulations etc.
• Parents are only permitted to watch classes with the agreement of the School.
• All pupils must wear the correct uniform for classes. No jewellery must be worn. No Chewing Gum. Hair must be tied back for all lessons – and in a bun, for Ballet classes Grade 3 and above.
• Mobile phones must be turned off or switched to silent if brought to the Dance/Drama Studio.
• The Parent/Guardian gives permission for the School to use the Pupil’s image in any promotional material. Performances are regularly professionally filmed and DVDs produced which are available to purchase. Should you not wish for your child’s image to be used then the must be informed in writing and in some circumstances, this will mean that your child will not be able to participate in a performance.
• Pupils are expected to behave in a polite, respectful and caring manner to teachers and to other pupils and make every effort to arrive punctually to classes.
• Should it prove necessary to close the School or cancel classes on account of an epidemic or a crisis or any circumstances over which the School has no control, fees will not be refunded/credited. Where possible Classes will take place online.
• Regular attendance is required during a Show Term and prior to examinations. Pupils must contact the School if they are unable to attend a class. In some circumstances failure to attend regularly will mean that your child will not be able to participate in a performance or exam.
• Safe Touch Policy - During dance, musical theatre and drama training, some physical contact may be deemed necessary between staff and students. Physical instruction which involves safe touch towards certain areas of training is sometimes essential to aid effective teaching and learning i.e. awareness of correct muscle usage, spotting in Acro, correct posture, correct line and breathing techniques.
AAD – Safeguarding & Child Protection Policy
AAD is committed to safeguarding the welfare of all children and young people. It recognises its responsibility to take all reasonable steps to promote safe practice and to protect children from harm, abuse and exploitation. AAD acknowledges its duty to act appropriately to any allegations, reports or suspicions of abuse. Paid staff and volunteers will endeavour to work together to encourage the development of an ethos, which embraces difference and diversity and respects the rights of children, young people and adults.
AAD recognises its duty of care under the Children Act 2004, Working Together to Safeguard Children 2022 and Keeping Children Safe in Education 2022. AAD believes that:
• The welfare of the child is paramount; • All children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity have the right to protection from abuse;
• All suspicions and allegations of abuse should be taken seriously and responded to swiftly and appropriately;
• All members and employees of the organisation should be clear on how to respond appropriately. AAD will seek to safeguard children and young people by
• Ensuring all children, regardless of gender, race, culture or religion are treated equally and with respect;
• Recruiting staff and volunteers safely • Giving enthusiastic and constructive feedback - rather than negative criticism;
• Working with parents and all adult members of the organisation to ensure a safe working practice
• Taking action to stop any inappropriate verbal or physical behaviour;
• Ensure that all children will have the opportunity to train in a safe and child centred environment in line with the School’s Rules and Conditions of Enrolment. AAD will keep up-to-date with changes in legislation; AAD will hold a register of every child involved with the organisation and will retain a contact name and number close at hand in case of emergencies. The Principalsof the school, Joanne Burn and Emily Grahamslaw, take the lead responsibility for dealing with child safeguarding and protection issues and liaising with other agencies as necessary. They can be contacted on 07850060284/ 07979606822 or info@alnwick-ad.co.uk
In implementing this child protection policy AAD will:
• Communicate to all workers/members their legal and moral responsibility to protect children and young people from harm, abuse and exploitation (A Copy of this Policy is available on the school website)
• Communicate to all workers/members/volunteers/members their responsibility to work at all times towards maintaining high standards of practice in protection of children
• Facilitate involvement of parents or carers in the work of the organisation and to make child protection policies and procedures available to them (Policy online)
AAD – Child Protection Procedure
1. AAD is committed to the welfare and protection of children and/or young people.
2. AAD is committed to the belief that protecting children and young people is everybody’s responsibility and the aim is that these guidelines will enable all workers/members and volunteers to act appropriately to any concerns that arise in respect of a child/young person.
3. AAD is committed to ensure that all members will be treated equally.
Recognising the Signs and Symptoms of Abuse -
Someone may abuse or neglect a child by inflicting harm or by failing to act to prevent harm. Children may be abused in a family or in an institution or community setting by those known to them or, more rarely, by others (eg via the internet). They may be abused by an adult or adults or another child or children. (See Appendix 3 for Categories of Abuse) If you see or suspect abuse of a child while in the care of AAD, please make this known to the Principals. Please make a note for your own records of what you witnessed as well as your response, in case there is follow-up in which you are involved.
If a child confides in you that abuse has taken place:
1. Remain calm and in control but do not delay taking action.
2. Listen carefully to what has been said.
3. Allow the child to tell you at their own pace and ask questions only for clarification. Don't ask questions that suggest a particular answer.
4. Don't promise to keep it a secret. Use the first opportunity you have to share the information with the person with responsibility for child protection. Make it clear to the child that you will need to share this information with others. Make it clear that you will only tell the people who need to know and who should be able to help.
5. Reassure the child that 'they did the right thing' in telling someone.
6. Tell the child what you are going to do next.
7. Speak immediately to the Principals, whose responsibility it is to liaise with the relevant authorities, usually Children’s Social care or the Police.
8. Never investigate or take sole responsibility for a situation where a child makes a disclosure.
9. As soon as possible after the disclosing conversation, make a note of what was said, using the child's own words. Note the date, time, any names that were involved or mentioned, and who you gave the information to. Make sure you sign and date your record.
Additional Guidelines for Chaperones at Performances
• ID badges must be worn at all times
• Chaperones should familiarise themselves with the names of the children in their care; their medical needs; Fire exits; First aid procedures
• Chaperones must accompany children to toilets etc
• Chaperones should ensure that no child performs if they are injured/unwell
DO: Make sure the children you are looking after are comfortable: Be alert to possible risks: Listen for instructions: Ensure the children have regular food/drink breaks
DON’T: Give your own child preferential treatment if you are also chaperoning other children: Let the child perform if unwell: Let children run around: Use inappropriate language: Consume or be under the influence of alcohol